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Rental Facilities and
Policies
Several
areas are available for rental at San Martiño Winery & Vineyards. The
costs associated with renting one of the areas of San Martiño Winery are based on the day of the week, the time of the day and the
length of time of usage. To inquire about renting any of the facilities
listed below please send an email to
rentals@sanMartiñowinery.com or call us
at 972-772-6043 with the information listed below.
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Contact
name
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Contact
phone number
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The facility being
requested (Event Center, etc.)
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The date and time
of event
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The number of guests
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The services
required (i.e. planner, caterer, types of chairs, types of tables,
setup, etc.)
NOTE: Prices below include only the
facility and listed tables and chairs. Food, decorations, or any
additional services are not included in price. Cleaning and setup fee
not included.
Event Center
The Event Center has indoor sitting
capacity for up to 80 guests. Rental price includes tables and
chairs for up to 56 indoor guests. Additional tables and chairs require a
rental fee. The venue is flexible and accommodates a
variety of different styles of entertainment; formal to casual. The
Event Center also provides an adjacent patio with available outdoor
sitting for an additional 24 guests.
Price:$400/hr minimum of 2 hrs. No
outside drinks or any type are allowed.
 Barrel
Room
The Barrel Room has a permanent
sitting arrangement for up to 14 guests; a setting that lends itself for
intimate and private smaller gatherings amongst our barrels. The room
is always kept cool as it is a working barrel storage area and the barrels
contain our wines. Therefore, appropriate clothing is suggested. NOTE:
tables and chairs in the barrel room are not movable.
Price:$200/hr minimum of 2 hrs. No
outside drinks or any type are allowed.
The Deck
The deck setting is an outside
secluded area nestled among the trees and it provides a cooling canopy. Sitting for up to 24 guests is available.
This includes 6 tables and 24 chairs. This area is outdoors and has
no weather cover. In the event of inclement weather there are no
provisions to accommodate an event using our deck in any of the indoor
areas of our winery. No refunds will be issued.
Price:$100 for 2 hrs. $50/hr each
additional hour. No outside drinks or any type are allowed.
The Entire Winery
During non-operating hours, this option provides your guests
with a full complement of all areas of the winery except production
areas. Please call or email us for pricing of entire winery.
Rental Policies
Securing the Rental Date Deposit
and Rental Payment Requirements
A nonrefundable deposit equivalent
to 50% of the total rental charge for the event is required to hold the
date. Final payment for facility rental and wine is due in full 10 days
prior to the event. If payments are not received 10 days prior to the
event, San Martiño Winery & Vineyards has the option to cancel the event
and release the date. Final payment must be made either in cash or
credit card; San Martiño Winery does not accept checks for final
payment.
Breakage or Damage Deposit
A refundable breakage or damage
deposit of $500 must be made no later than 10 days prior to the event.
This deposit will be returned to the responsible party not later than 7
days from the day of the event. All parties associated with this event
will be responsible for Self Parking, limited to the front gravel
parking area at San Martiño Winery & Vineyards. No parking is permitted
on the grass, vineyards, or the north fence line of the gravel driveway
at San Martiño Winery. Damage to external landscape as a
result of negligent parking by any person or persons in attendance at
this event, will be charged at 100% person(s) signing this agreement.
Beverages
It is agreed that only San Martiño
Winery & Vineyards wine will be consumed at this event. This wine must
be purchased prior to the event and paid by the final due date. Any
unused wine belongs to the client; San Martiño Winery &
Vineyards will not buy-back any wine.
Other alcoholic beverages such as hard liquor, beer, malt beer, wine coolers, and others are not
permitted anywhere on the property as it is not under the legal
jurisdiction of our winery permit. If anyone associated with an event
brings other alcoholic beverages onto the property, such persons will be
asked to dispose of the beverages and San Martiño Winery has the
right to cancel the event should any member of the party ignore the
request. It is expected that the person(s) responsible for the event
will monitor their guests for any infringements on this policy.
Beverages, such as sodas, tea,
coffee, bottled water, etc must be purchased in advance from San Martiño
Winery. Requests for these types of beverages must be made in
advance and payment must be made no later than when final payment is
due.
Setup
It is agreed that set up for this
event will be the responsibility of the person(s) signing this agreement
and may not begin earlier than 90 minutes prior to the designated start.
If desired, San Martiño Winery staff can setup the event for you;
there is a $150 charge for this service. If San Martiño staff is
to setup the event for a client then any decorations, linens, etc to be
used must be provided to San Martiño Winery's staff no later than
4 hours prior to the event.
Cleanup
Person(s) signing this agreement are
responsible for clean up. All clean up must be completed within 45
minutes from the event's ending time. All trash must be disposed of in
appropriate trash receptacles. If tables and/or chairs were moved to
accommodate the event, these must be placed back to their original
location within the area prior to leaving. A cleanup service by
San Martiño Winery staff is available at a charge of $150, if so desired.
Overtime
Any over time will be charged
starting the first minute before or after the rental period at a rate of
$300 per hour. No extensions will be made beyond 11 pm.
Catering
San Martiño has various
options from hors d'oeuvres to a formally seated and served multi-course
dinner. No outside caterers are permitted. We can provide further
information on catering options and these are billed separately.
Linens and place settings
Linens, tableware,
glassware, including wine glasses, silverware are not included in the
rental price. Arrangements must be made for these items no
later than 1 week prior to the event and final payment is due the day of
the event. If items are rented from San Martiño Winery, and there
is damage or breakage to such items these will be deducted from the $500
deposit.
San Martiño Winery & Vineyards is
not responsible for any articles left behind, stolen or lost during and
after an event. Any items left on the premises for ten (10) days become
the property of San Martiño Winery & Vineyards.
Other Miscellaneous
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No open flame
cooking or deep-frying is permitted anywhere on the premises.
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Barrels and
pallets of wine will not be moved for an event unless prior written
request to San Martiño Winery & Vineyards is provided.
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Smoking is not
allowed inside the building; only in designated outside areas.
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Natural rose or
flower petals, drip candles, bubble machines, helium balloons, and
smoke machines are not allowed in the facility.
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Non-scented,
drip-less candles and archway balloons are permitted. Sparklers are
not allowed.
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Rice and birdseed
may not be used on the premises.
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San Martiño Winery
& Vineyards must approve all signs, displays, exhibits, decorations,
equipment and machinery prior to an event.
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